Product · Approvals and audit

People decide. Qestra proves it.

Every proposal goes to the right person by rules you write. Every decision is sealed in a record you can show your auditor.

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ABSTRACT IMAGE
Activity/Audit logChain verified 02:00
Time
Who
What
Seal
09:42:10
Ingrid Berg
Approved: fix VAT code on INV-20931
7f3a…c91e
09:41:55
Ingrid Berg
Opened the decision
2b80…41d7
07:03:12
Invoice agent
Proposed: VAT code 6 to 1 on INV-20931
e1c4…09ab
07:00:00
Invoice agent
Run 412 started for Fjellvik Bygg AS
5d62…77f0
06:04:48
Bank agent
Posted match within limits, sent to review
a93e…1c25
02:00:03
Qestra
Nightly check: chain verified
0c17…bd48

Control, written down

An accounting firm already has rules for who signs what. Qestra turns them into code, so the same case reaches the same person every time, and nobody has to remember.

01 · Approval rules

Rules, not guesses.

Decide who approves what by client, company, amount, account or agent. Routing is plain code you can read and test. No AI model ever chooses who approves.

ABSTRACT IMAGE
Payments, Fjellvik Group
Under NOK 10,000Agent within limits, reviewed after
NOK 10,000 to 50,000Ingrid Berg
Over NOK 50,000Ingrid Berg, then a partner
ActiveVersion 3

02 · The decision

Everything you need to say yes or no.

What the agent found, why, and the change it proposes, shown as now and suggested side by side. One button fixes it. Nothing is written to the client's system until you approve.

ABSTRACT IMAGE
Duplicate payment to Kontorab AB
Fjellvik Sverige AB · Fortnox
Paid on 16 and 18 Sep
Same invoice number, same amount, two bank lines. The Bank agent found no credit note.
2 payments Claim SEK 4,850
Ask supplier for refund Nothing is written to Fortnox until you approve.

03 · The audit trail

A record no one can rewrite.

Every proposal, approval, change and posting goes into one trail. Each entry is sealed to the one before, and the chain is checked every night. Change one entry and it shows. Not even we can edit it.

ABSTRACT IMAGE
Proposed by Invoice agente1c4…09ab
Opened by Ingrid Berg2b80…41d7
Approved by Ingrid Berg7f3a…c91e

04 · Periods

Closed means closed.

Once a period is closed, nothing can write to it. Reopening needs a request and an approval, and both are on the record. When someone is away, their duties pass to a colleague you choose.

ABSTRACT IMAGE
September 2026Closed
Reopen request from Ole Hansen: "Late supplier credit note." Waiting for Ingrid Berg.

Questions about control

Can an agent approve its own proposal?+

No, never. The approval engine always sends an agent's proposal to a person.

Who sets the approval rules?+

Partners, and the people they give the right to. Rules can differ per client and company, and every change is versioned and logged.

What exactly is in the audit trail?+

Who or which agent did what, when and why, which rule sent it to whom, and a fingerprint of the evidence. Not a copy of the ledger.

Can the audit trail be changed or deleted?+

No. Events are only ever added, each one is sealed to the one before it, and the whole chain is checked every night.

What happens when the approver is away?+

They hand the work to a colleague with the same authority, or the rule sends it to its backup. The handover is logged too.

Early access

Every company. Every system. One place.

Join the waitlist and see Qestra on companies like yours.

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